AP Solution Roll out

*Please note: the service contract for this position will not be concluded with Henkel AG & Co. KGaA but with an external party”.

Projektname /project name

Invoice 2021+

Projektbeschreibung /project description

The purpose of the project is to implement a new global invoice processing platform that will replace our existing environment. Within this project, the process efficiency needs to be improved. Furthermore, the existing platform needs to continuously be stable and a proper migrating between those two platforms needs to be done. 

Leistungsbeschreibung / task description

The scope of services includes the following tasks, which are independently performed by the external contractor. All relevant project information will be either provided by Henkel in advance or the contractor will get the required access to the systems to find that information independently:

• Using Process analysing methods to describe the design blueprint of the implementation of the new invoice processing platform - especially focus on those existing process parts which needs to be connected to the new platform. 
• Prepare a gap analysis of planned blueprint and the existing platform
• Consult and evaluate the global roll out plans. Specifically, regarding the feasibility and the timing.  
• Consult on any additional upcoming change requests regarding the integration into the upcoming accounts payable approval platform. Specifically, regarding the feasibility and the timing. The consultant will receive a continuously updated overview about all CR.
• Create training documentation about the roll out to enable other users to further do the roll-out of other countries. This documentation will be validated and approved by Henkel. No specific format required. 
• Consult in the creation of a web interface for further e-Invoicing providers – the specific requirements will be provided from the e-Invoicing platform provider
• Consult on maintenance of unusual issues in our Saperion environment. Those could be in the area of: 
• Bringing invoices into the System 
• Indexing
• Invoice Preparation & Posting 
• Approval 
• Archive
• Consult on interface questions of the new platform to integrate the invoice approval functionality in Henkel’s Central approval inbox (connection via the webservice is possible)
• Evaluate effort and technical feasibility of upcoming change request regarding the central inbox. Include the integration of any new features into the Change Request planning. The evaluation of the change requests will be discussed in project relevant workshops in presence of the project manager and project members.

The service of the contractor has the goal to affiliate the mentioned deliveries and assessments for implementation of the global AP Platform and identify areas where further process improvements can be achieved.